Jobs

Jobs are the open roles your team is hiring for. Use the Jobs page to create job postings, publish roles, collect applications, review candidate progress, and manage the hiring workflow for each position.

An ATS (Applicant Tracking System) is software that helps you manage job postings, candidate applications, interviews, and hiring decisions in one place.

What you can do here:

Create job postings manually or with AI assistance.
Save jobs as drafts or publish them for candidates.
Search, filter, sort, and open job records.
Track application counts, shortlisted candidates, interviews, and offers.
Add candidates by applying a CV, bulk uploading CVs, or importing existing candidates.
Configure assessments and AI interview behavior for each job.
Share or embed published jobs on external websites.
Generate a sample CV from a job description for testing or workflow setup.

Job List

The Jobs list shows every job posting in the selected company workspace. Use it when you need to find a role, check hiring activity, or open a job to review candidates.

Go to Jobs from the sidebar.
Use Search jobs by title, location to find a specific job.
Use the status tabs to switch between All Jobs, Open, and Closed jobs.
Use the sort menu to order jobs by Newest first, Oldest first, Title (A-Z), Title (Z-A), or Status.
Use pagination to move between result pages or change how many jobs appear per page.
Select a job title to open its details.

Page Controls

Control	Description
Search jobs by title, location	Filters the list by job title or location.
Create Job	Opens the job posting form.
Embed Jobs	Creates embed code for showing job listings on an external website.
Generate CV	Opens a tool that generates a CV from a job description. Use this for testing or demo data, not as a real candidate submission.
All Jobs	Shows every job in the workspace.
Open	Shows jobs that are currently open for applications.
Closed	Shows jobs that no longer accept applications.
Sort menu	Changes the order of the list.
Pagination	Moves between pages and controls how many jobs are shown per page.

List Fields

Field	Description	Required
Title	The job name shown to your team and candidates. The list also shows the job location below the title.	Yes
Statistics	Shows counts for Applications, Shortlisted, Interviewed, and Offered candidates. Use this to understand hiring progress without opening the job.	No
Status	Shows whether the job is posted/open or closed. Closed jobs no longer accept new applications.	Yes
Posted	Shows when the job was published or last became visible to candidates.	No
Actions	Opens row actions such as viewing, editing, sharing, or other job management options.	No

A shortlist is the group of candidates you select to move forward after reviewing applications.

Job Creation Form

Create a job posting when your team is ready to define a new opening and start collecting candidates.

Go to Jobs.
Click Create Job.
Complete the required Basic Information and Job Description fields.
Optionally add compensation, requirements, benefits, assessments, and application sources.
Use Generate with AI if you want TruePick to draft the job details from a natural-language prompt.
Click Save as Draft if the job is not ready.
Click Publish Job when candidates should be able to apply.

Basic Information

Field	Description	Required
Job Title	The role name candidates will see and search for, such as `Senior Software Engineer`. It must be at least 3 characters and less than 100 characters.	Yes
Serial Number	A unique internal reference for the role, such as `JOB-2024-001`. Use a consistent format so your team can track roles across reports and messages.	Yes
Number of Positions	The number of openings for this role. The value must be at least `1`.	No
Department	The team or function that owns the role. Options include IT / Information Technology, Healthcare, Finance / Accounting, Human Resources, Marketing, Sales, Operations, Engineering, Legal, and Other.	No
Custom Department Name	Appears when Department is set to Other. Use it when the department is not in the standard list.	No
Location	The city, country, or work location shown to candidates, such as `Doha, Qatar` or `Remote`.	No
Interview Type	Choose Manual when your team will run interviews directly. Choose Automated when TruePick’s AI interviewer should conduct the first interview.	Yes
Employment Type	Classifies the job as Full Time, Part Time, Contract, or Internship.	No
Remote Type	Indicates whether the job is Onsite, Remote, or Hybrid.	No
Experience Level	Sets the expected seniority: Entry, Mid, Senior, Lead, or Executive. This helps candidates understand fit and helps AI review candidates against the right level.	No

Compensation

Field	Description	Required
Minimum Salary	The lower end of the salary range. Enter numbers only.	No
Maximum Salary	The upper end of the salary range. Enter numbers only.	No
Currency	The salary currency. The default is `QAR`.	No

Add a clear salary range when possible. Transparent compensation helps candidates decide whether the role is a fit before applying.

Job Description

Field	Description	Required
Job Description	The full role description shown to candidates. Include responsibilities, team context, growth opportunities, and what makes the role worth applying for. It must be at least 50 characters.	Yes
Required Qualifications	Must-have experience, education, certifications, or responsibilities. Enter each requirement on a new line.	No
Preferred Qualifications	Nice-to-have skills or experience. Enter each item on a new line.	No
Technical Skills	Key skills used for searching and AI candidate review. Enter one skill per line.	No
Benefits & Perks	Benefits shown to candidates, such as insurance, learning budget, hybrid work, or bonus details. Enter each item on a new line.	No

Generate with AI

The Generate with AI panel helps create a draft job posting from a short prompt.

Field	Description	Required
Prompt	Describe the role in plain language, such as `Senior React developer for a fintech startup in New York, hybrid work`. Include role title, seniority, industry, location, remote policy, and important skills.	Yes
Generate	Creates draft job details from the prompt. Review all generated fields before saving or publishing.	No

Configure AI Interviews

If Interview Type is set to Automated, TruePick shows AI interview behavior settings. These settings control how the AI Interviewer, TruePick’s automated interviewer, conducts interviews for candidates applying to this job.

AI Interview Fields

Field	Description	Required
Preferred Language	Selects the interview language. Options are English and Arabic. The default is English.	No
Number of Questions	Sets how many questions the AI interviewer asks. The value must be between `1` and `50`. The default is `5`.	No
Interviewer Personality	Controls the tone of the AI interview. Options are Formal, Conversational, Technical, and Friendly. The default is Conversational.	No
Follow-up Depth	Controls whether the AI asks follow-up questions. Options are No follow-ups, Light, and Deep. The default is Light.	No

Use Automated only when candidates should complete an AI interview. If your team plans to schedule interviews manually, keep Interview Type set to Manual.

Configure Assessments

An assessment is a test or set of questions sent to candidates to evaluate skills before or during screening.

Field	Description	Required
Default Assessment	Selects an assessment that candidates can take for this job. If no assessments exist, create one from Assessments first.	No
Expiry Days	Appears after selecting a default assessment. Options are `1 day`, `3 days`, `7 days`, and `30 days`. This is how long candidates have to complete the assessment.	No
Require assessment on application	When enabled, candidates must complete the assessment before submitting their application. When disabled, the assessment is available but not mandatory at application time.	No

Configure Application Sources

Application sources control where TruePick should collect applications from for this job.

Source	Description	Available
Gmail	Collects and manages candidates directly from Gmail. Turn this on when your team receives applications by email.	Yes
LinkedIn	Planned source for collecting candidates from LinkedIn.	Coming soon
Twitter	Planned source for collecting candidates from Twitter.	Coming soon

Job Details Page

Open a job when you need to review the role details, add candidates, view applicants, or manage publishing actions.

Go to Jobs.
Select the job you want to review.
Use Job Details to review the description, requirements, interview settings, and quick information.
Use Candidates to review applications for that job.
Use Add Candidates to upload CVs or import candidates.
Use Download Report when you need a job-level report.
Use Share Job or Embed Job to distribute the posting.
Use Close Job when the role should stop accepting applications.

Job Details Areas

Area	Description
Header	Shows the job serial number, posted date, title, publish status, public visibility, and quick actions.
Quick facts	Summarizes department, employment type, seniority, location, remote type, interview type, salary, and number of positions.
Candidates	Shows applicants for the job and their hiring status.
Suggested	Shows suggested candidates when available.
Job Details	Shows the job description, requirements, benefits, assessment, and quick information.
Add Candidates	Opens options for bringing candidates into this job.
Download Report	Downloads a PDF report for all applicants or a filtered applicant group.
More actions	Opens actions such as edit, share, embed, upload history, rescan applicants, or close job.
Activity	Shows job-level activity such as imports, uploads, interview scheduling, application changes, and report downloads.

Apply: Add Candidates to a Job

Use Add Candidates from a job details page when you need to bring candidates directly into that role’s hiring workflow. This is the recruiter-side apply flow. It is different from creating a candidate profile only; these actions connect the candidate to the selected job and start job-level review.

Add candidates dropdown on a job details page

Go to Jobs.
Open the job you want to add candidates to.
Stay on the Candidates tab.
Click Add Candidates.
Choose Add 1 CV, Bulk Upload CVs, or Import Candidates.

Add Candidate Options

Option	Use it when	What happens
Add 1 CV	You have one resume file for one candidate.	Opens a single-CV upload dialog. Upload a PDF, DOC, or DOCX file, add optional notes, and submit it to this job.
Bulk Upload CVs	You have many resume files for the same job.	Opens the bulk upload workflow. TruePick uploads the files, processes them in the background, extracts candidate details, and adds the candidates to the job.
Import Candidates	The people already exist in your candidate database.	Opens a searchable candidate picker. Select existing candidates and add them to the job workflow without uploading CVs again.

Add 1 CV

Use Add 1 CV when you have one candidate resume to add to the current job.

Single CV Upload Fields

Field	Description	Required
Candidate CV	Resume file for the candidate. Supported formats are PDF, DOC, and DOCX. Maximum size is 5 MB.	Yes
Cover Letter / Notes	Optional notes or cover letter text attached to the application.	No
Add Candidate	Submits the CV and starts processing for the selected job.	Yes

Bulk Upload CVs

Use Bulk Upload CVs when you have multiple resume files for the same role.

Bulk upload is designed for high-volume sourcing. After upload, TruePick tracks file processing, creates or updates candidate records, and shows progress in the upload center or activity stream. Use it when you want to process multiple CVs for the same job in one action.

Field or Action	Description
Drag CV files or a folder here	Drop CV files or a folder into the upload area.
Select CV Files	Opens a file picker for multiple CVs.
Choose Folder	Opens a folder picker for bulk selection.
File limit	Supports up to 400 files.
Supported formats	PDF and DOCX are supported in bulk upload.
Duplicate detection	Duplicate CVs are detected before or during processing.

Import Candidates

Use Import Candidates when the candidate already exists in TruePick and you want to add them to this job without uploading another CV.

Import Candidates Fields

Field	Description	Required
Search candidates	Finds existing candidates by name or matching details.	No
Select	Turns on selection mode so you can choose one or more candidates.	Yes
Select All	Selects candidates on the current page.	No
Add to Hiring	Adds selected candidates to this job and starts job-level matching or review.	Yes
Pagination	Moves through existing candidate results.	No

Use Import Candidates when a candidate is already in TruePick. This avoids duplicate profiles and keeps the candidate’s existing history connected.

Download Report

Use Download Report to export a job-level PDF report. Reports can include all applicants or only a filtered group.

Open a job.
Click Download Report.
Choose a report filter.
Wait for TruePick to generate the PDF.
Open the downloaded PDF from your browser downloads.

Report Option	Description
All Applicants	Downloads a report for every applicant in the job.
90% - 100%	Downloads only the highest AI-score candidates.
75% - 89%	Downloads strong-fit candidates.
65% - 74%	Downloads average-fit candidates.
Below 65%	Downloads lower-score candidates.
Shortlisted Only	Downloads only shortlisted applicants.
Rejected Only	Downloads only rejected applicants.

Sample generated report: jobs-sample-report.pdf

Compare Candidates

Use Compare when you want to evaluate two to five applicants side by side against the job description.

Open a job.
Click Compare above the applicants table.
Select 2 to 5 candidates.
Click Compare with the selected count.
Review the generated comparison.
Use Download PDF if you need to export the comparison.
Use Regenerate if the comparison needs to be refreshed.

Compare uses AI to summarize candidate differences. Treat it as a review aid and confirm important details from the CV, interview notes, and candidate profile.

Upload History

Use Upload History to review previous bulk upload sessions for a job. It shows which CVs were processed, rejected, failed, duplicated, or still processing.

Open a posted job.
Click More actions.
Select Upload History.
Expand an upload session to see file-level results.
Retry failed files when a retry action is available.

Area	Description
Upload session	Shows when the upload happened, how many files were included, how long it took, and the final status.
Processed	CVs that were processed into candidates.
Rejected	Files rejected during validation or processing.
Failed	Files that could not be processed. Some failures can be retried.
Duplicates	CVs detected as already uploaded or already connected to a candidate.
Retry	Requeues retryable failed files.

Applicants Table

Field	Description
Candidate	Candidate name, email, phone number, and location when available.
Status	Current application stage, such as Pending, Shortlisted, Interview Scheduled, or Rejected.
Applied	Date and time the candidate applied.
AI Score	AI-generated candidate score for the job. Use it as a review aid, not as the only hiring decision.
Interview Score	Interview evaluation score when an interview has been completed.
Actions	Shows next-step actions such as assigning or completing an interview when available.

A match score or candidate score is an AI-generated rating of how well a candidate fits a job. Use it as a review aid, not as the only hiring decision.

Candidates Assessments Interviews